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The Background Check Authority ®

Services & Solutions

Employment Screening Resources® (ESR) – ‘The Background Check Authority®’ – is a nationwide accredited background check firm delivering Effortless Legal Compliance, Proven Expertise, Less Work/Lower Cost, Results You Can Trust, and Painless Migration. ESR offers a variety of background screening services and solutions to promote safe workplaces.

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Service Summaries

Identity and Credit

To help establish identity, ESR performs both the Social Security number (SSN) trace using a private sector database compiled from hundreds of different sources and Consent Based Social Security Number Verification Service (CBSV) directly with the Social Security Administration (SSA).

ESR provides employment purpose credit reports that provide a profile of the subject's financial history for the past seven years, including charge-offs, collections accounts, public records, trade lines, bankruptcies, judgments, and monthly payment histories, revealing habits such as living beyond one's means and ownership of large debts with no immediate method of repayment that may be indicators of financial irresponsibility that could affect the workplace.

Employers must use caution when deciding when to pull credit reports to make sure that personal financial circumstances are related to the job function or security requirements. Eight states – California, Connecticut, Hawaii, Illinois, Maryland, Oregon, Vermont, and Washington – have passed laws that restrict how employers can use credit reports for employment purposes. ESR has incorporated compliance with these restrictions into the ESR Assured Compliance system.

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Social Security Number (SSN) Trace

The ESR Social Security trace uses a private sector database compiled from hundreds of different sources, including credit headers, U.S. Postal Service address forwarding, utility bill records, voter registration records, and other similar sources to check the provided Social Security number for given name match and related addresses. The address history is a valuable tool used to identify jurisdictions used to search for criminal records.

Because of the wide variety of information sources that are subject to human error and due to a screening agency’s inability to assist a consumer in finding the original source any information that proves to be incorrect, SSN Trace results cannot be considered a part of the consumer report and are not to be the basis for any employment decisions or taking any adverse action. The SSN Trace serves exclusively as a locater tool to establish likely jurisdictions to search for public records. The inclusion of information from the SSN Trace is only confirms that the service was performed.

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Consent Based SSN Verification (CBSV)

ESR performs Consent Based Social Security Number Verification Service (CBSV) directly with the Social Security Administration (SSA) as the designated agent for companies who have enrolled in the CBSV program. With the prior consent of the SSN holder, CBSV is used to verify whether the SSN holder's name and Social Security number combination match SSA's records. CBSV returns a match, no match, or death indicator. CBSV verifications do not verify an individual's identity, only that the number presented matches the specified name.

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Form I-9 & E-Verify Services

ESR is a Designated E-Verify Employer Agent that helps employers with Form I-9 and E-Verify compliance to ensure that newly hired employees are legally eligible to work in the United States. All U.S. employers are required to complete a Form I-9, Employment Eligibility Verification for each employee hired in the United States to comply with employment eligibility verification responsibilities. E-Verify is a free web-based service from the Department of Homeland Security (DHS) that allows employers to verify the employment eligibility of new employees.

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Criminal Records

Criminal record searches show felony and misdemeanor convictions and pending cases, usually including date and nature of offense, sentencing date, disposition and current status. ESR offers five basic types of criminal searches:

Domestic searches go back at least seven years. Some states allow longer periods.   However, even where states only go back seven years, cases can be reported that are older if the period of custody extended into the seven year window.   In some states with a seven year limit, a matter can be still  reported if the applicant is expected to earn a certain salary level.  A crime that occurred more than seven years ago may be reportable even in a seven-year state if any custody time was served within the past seven years. In at least two states with seven year limits, Colorado and Texas, there is widespread industry agreement that the seven year rules are pre-empted by the federal Fair Credit Reporting Act (FCRA).

ESR does not report arrests NOT resulting in a conviction or dismissed charges in order to assist employers in complying with federal and state discrimination laws unless the employer specifically requests such data or it is permitted by state law. However, the FCRA limits arrests to seven years. There is no FCRA limitation on convictions, although many states impose a variation of a seven-year limitation or other rules.

It is critical to search both for felonies and misdemeanors to the extent possible in state court since many serious violations can be classified as misdemeanors.  However, not all courts have misdemeanors available.  Searches are performed at the central courthouse or by use of the same resources that are available at the central courthouse. Not all jurisdictions provide all misdemeanors. Misdemeanors or minor offenses filed in outlying courthouses or in Justice of the Peace courts may not always appear.

In addition, some courts charge an access fees for records. Contact ESR for more information.

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Sex Offender Registry Searches

ESR performs real-time sex offender searches via an online service provided by the U.S. Department of Justice as a cooperative effort between the federal government and all 50 state jurisdictions that host sex offender registries. ESR verifies all potential matches at the state level for relatedness, accuracy, and completeness before being included in a report. ESR makes clients aware of those states having restrictions on the use of sex offender information for employment purposes when it affects their screening program.

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Multi-State/Multi-Jurisdiction Criminal Records Database Search

ESR offers a comprehensive multi-state/multi-jurisdiction criminal records database search, commonly and incorrectly referred to by some in the industry as a “national criminal records search.” Although the information is sourced from public records information from all 50 states, the depth and breadth varies widely. Information from state A might be comprehensive and relatively up to date while information from state B may only include state prison incarceration records representing a small subset of total convictions. There are issues of timeliness to consider as well with some information only being updated on a quarterly or semiannual basis.

Because of the nature of these non-governmental aggregated databases, the appearance of a person's name on a database is not an indication the person is criminal any more than the absence of a name shows they are not – a lack of a match is not the same as a person being "cleared." ESR verifies potentially relevant matches by reviewing the actual court records before including them in a background check report. Failure to do so is a violation of the FCRA. The advantage of these searches is that they cover a much larger geographical area than traditional county-level searches and are appropriately used as an additional layer of due diligence to locate criminal records that may relate to the subject. However, they should never be used on a standalone basis.

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Civil Records

ESR performs federal civil case searches through the federal judiciary’s Public Access to Court Electronic Records electronic access system and state level civil case searches at the primary court house of the county in question. ESR provides, where available, the date of filing, case type, case number or file record, jurisdiction, plaintiff and defendant information, and case outcomes.

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Driving Records

ESR obtains driving record information directly from each state’s Department of Motor Vehicles and provides driving history subject to the reporting laws of each individual state. Information in the report includes the class of the license, citation history, accident history, suspension information, license restrictions and current status of the driver’s license. All fifty states are available and most records requests are completely in a paperless process. Driving history is for at least three years depending upon the state; verification of driving privilege; and driving record.

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Industry Specific Services

ESR offers background screening services for a variety of industries including Aviation, Financial, Health Care, High Tech, Hospitality, Recruiting, Retail, Transportation, and Tribal Gaming.

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Volunteer Screening for Non-Profits

 Employment Screening Resources (ESR), your Safe Hiring Partner, provides background screening services specializing in the non-profit, youth, church, and volunteer organizations. ESR helps non-profit and volunteer organizations stay safe, mitigate risk, and avoid potential liability lawsuits and costly legal damages while protecting against the likelihood of theft, sexual misconduct, and violence.

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Drug Testing

ERS's Drug Screening Program services features online collection site selection by the applicant and e-Chain electronic paperless chain of custody using a network of certified laboratories and nearly 10,000 collection sites throughout the United States. Services include common 5 Panel and 10 Panel Drug Screens, DOT Panel, Healthcare Panel, instant testing, Medical Review Officer (MRO), pre-employment, testing, post-accident testing, and random testing.

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International Background Screening

ESR conducts international screenings for American employers who hire individuals from abroad and for employers who specialize in international recruiting. Many firms are finding that they have a need to conduct international due diligence background screening on individuals from other countries. ESR has international criminal search capabilities in the vast majority of countries and utilizes a highly-specialized network of in-country sources that undertake the physical work in the jurisdiction in question. ESR’s in-country network ensures that clients receive accurate, primary source international criminal data obtained and transmitted in a process that complies with the European Union (EU) and Safe Harbor rules and other local laws and regulations.

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Verifications and References

ESR offers education verifications, employment verifications, personal, reference checks, and professional reference checks. More information is available on the links below:

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Excluded Parties Sanctions

ESR checks medical sanctions through a bulk check of Medicaid disbarments by checking the Excluded Parties List System (EPLS) and the applicable state Medicaid sanctions list, done in large bulk for monthly or yearly reviews so that a medical services provider is in compliance with all applicable federal and state laws.

The medical sanctions check is a deep drill down into a large number of names, aimed at limiting the number of potential hits that must be researched further by providing all possible identifiers. Health care providers only need to supply an Excel document—no software to use or learn. The information is returned in a format that is easy to use and act upon, and provides an audit trail.

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Contact ESR

Founded by safe hiring expert Attorney Lester Rosen, Employment Screening Resources® (ESR) is a nationwide employment background screening company located in the San Francisco, California area that is acredited by the National Association of Professional Background Screeners (NAPBS). For more information about ESR services and solutions, contact us.

 

California PI License 21580 / Nevada PI License 1703

Certified with the National Association of Professional Background Screeners ESR's SOC 2 Audit Report confirms it meets high standards set by the American Institute of Certified Public Accountants (AICPA) for protecting customer information PCI-DDS Compliance Certified Safe Harbor US Department of Commerce Services Perfromed in the USA Safe Hiring Manual Founding Member of the National Association of Professional Background Screeners