SHRM Employment Verification Survey Reviews Form I-9 and E-Verify

Written By Thomas Ahearn

ESR News Blog about SHRMThe Society for Human Resource Management (SHRM) has released the SHRM Employment Verification Survey to capture information on the challenges associated with the Employment Eligibility Verification Form, Form I-9 and E-Verify, an Internet-based program that compares information provided on I-9 Forms with data from U.S. government databases. The SHRM Employment Verification Survey is available at http://www.shrm.org/research/surveyfindings/articles/pages/2014-employment-verification.aspx.

In the survey of more than 600 HR professionals from a randomly selected SHRM membership sample, SHRM defines employment verification as the “process in which employees produce documents that verify their identity and eligibility to work in the United States.” Part of this process is for employers to review documents received from newly hired employees and complete the Form I-9. The SHRM Employment Verification Survey revealed the following about Form I-9 and E-Verify:

  • What challenges are associated with the Form I-9 verification process? The SHRM Employment Verification Survey found 44% of respondents indicated they do not face any challenges, 34% reported difficulty maintaining records when keeping track of documents with an expiration date, and 18% encounter issues with the authenticity of documents presented by employees.
  • How many employers participate in E-Verify? The SHRM Employment Verification Survey found 56% of respondent organizations participated in E-Verify. Publicly owned for-profit (79%) and privately owned for-profit (62%) organizations were most likely to use E-Verify. Organizations with 100 or more employees were also more likely to use E-Verify. Of those organizations using E-Verify, 38% participated voluntary while 36% were fulfilling federal contractor requirements.
  • How long have employers participated in E-Verify, and how long does it take to implement the program? Almost half (48%) of respondent organizations participated in E-Verify for more than three years and 51% indicated it took one week or less to implement the program. Larger organizations reported implementation of E-Verify took longer than smaller employers.
  • What challenges do organizations encounter with the E-Verify process? Almost half (47%) For of organizations currently using E-Verify reported experiencing no challenges with the E-Verify process. For the rest, the most commonly identified challenges included not replacing the Form I-9 process (23%), the process for resolving tentative non-confirmations was unclear (19%), and issues with the authenticity of documents presented by employees (13%).
  • Why do employers opt out of E-Verify? Nearly half (45%) of organizations not participating in E-Verify indicated the reason was the fact that E-Verify did not eliminate the requirement to complete Form I-9. Another 34% did not participate due to lack of familiarity with the program.
  • Support for a mandatory electronic verification system. Four out of five organizations (83%) support a mandatory electronic verification system while a vast majority of employers (96%) would support a mandatory electronic verification system if it included strong safe harbor to protect employers. Organizations would also like this system to help avoid allegations of employment-based discrimination (96%), authenticate identity (94%), provide a relatively brief period to resolve disputed work authorization cases (93%), or eliminate Form I-9 (92%).

Founded in 1948, SHRM is the world’s largest HR membership organization devoted to human resource management representing more than 275,000 members in over 160 countries. SHRM is the leading provider of resources to serve the needs of HR professionals and advance the professional practice of human resource management. SHRM has more than 575 affiliated chapters within the United States. For more information about SHRM, please visit http://www.shrm.org.

ESR CEO Attorney Lester Rosen to Speak at 2014 SHRM Annual Conference

Attorney Lester Rosen, Founder and CEO of Employment Screening Resources® (ESR), will present a session titled ‘The Top 10 Trends for Background Checks in 2014: What Every Employer Needs to Know’ on Tuesday, June 24, 2014 from 2:15 PM to 3:30 PM ET at the 2014 Society for Human Resource Management (SHRM) Annual Conference & Exposition at the Orange County Convention Center on 9990 International Drive in Orlando, Florida. For more information, visit http://annual.shrm.org/.