USCIS Issues Instructions for Employers to Download Historic Records Reports in E-Verify by March 31

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Written By ESR News Blog Editor Thomas Ahearn

The U.S. Citizenship and Immigration Services (UCSIS) is helping employers using E-Verify for more than 10 years by issuing “Instructions to Download Historic Records Reports in E-Verify” to retain case information by downloading the new Historic Records Reports containing E-Verify cases dated on or before December 31, 2006, that will be purged after March 31, 2017.

In April of 2017, the USCIS must dispose of E-Verify transaction records that are over 10 years old in accordance with the National Archives and Records Administration (NARA) records retention and disposal schedule (N 1-566-08-7) to minimize security and privacy risks associated with U.S. government retention of personally identifiable information (PII) of employees.

E-Verify recommends that employers write the E-Verify case verification number on the corresponding Form I-9, Employment Eligibility Verification and retain the Historic Records Report with corresponding Form I-9. To view an example of E-Verify transaction records from the Historic Records Report, visit http://www.esrcheck.com/image/E-Verify-Historic-Records-Report.png.

U.S. law requires companies to employ only individuals who may legally work in the United States. E-Verify is an Internet-based employment eligibility system that helps businesses determine if their employees can legally work in the United States by comparing information from an employee’s Form I-9 to U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records.

According to the website of the USCIS – the government agency that oversees lawful immigration to the United States – E-Verify is used by more than 600,000 employers at over 1.9 million hiring sites and joined by approximately 1,400 new participating companies every week. E-Verify is one of the federal government’s best-rated services for customer satisfaction. To learn more, visit www.uscis.gov/e-verify.

ESR Is A Designated E-Verify Employer Agent

Employment Screening Resources® (ESR) is a global background check firm that is accredited by the National Association of Professional Background Screeners (NAPBS®). ESR is also a Designated E-Verify Employer Agent that helps employers with Form I-9 and E-Verify compliance. For more information, read ESR News Blogs about E-Verify or visit the ESR website at www.esrcheck.com.

NOTE: Employment Screening Resources® (ESR) does not provide or offer legal services or legal advice of any kind or nature. Any information on this website is for educational purposes only.

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