USCIS Tells Employers to Review Form I-9 for Social Security Number Glitch

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Written By ESR News Blog Editor Thomas Ahearn

The U.S. Citizenship and Immigration Services (USCIS) is telling employees who used the new Form I-9, Employment Eligibility Verification downloaded between November 14, 2016 – the date the revised version of the Form I-9 was published – and November 17, 2016, to review the form to ensure Social Security numbers (SSNs) of employees appear correctly in Section 1, according to a post on the “What’s New” page in the I-9 Central section of the USCIS website.

There was a glitch when the revised Form I-9 was first published on Nov. 14, 2016. Numbers entered in the Social Security number field were transposed when employees completed and printed Section 1 using a computer. For example, the number 123-45-6789 entered in the Social Security number field would appear as 123-34-6789 once the form printed. Employers using a Form I-9 that contains this glitch should download and save a new Form I-9 at www.uscis.gov/i-9.

Employers who notice their employees’ Social Security numbers are not written correctly should have their employees draw a line through the transposed Social Security number in Section 1, enter the correct Social Security number, and then initial and date the change. Employers should include a written explanation with Form I-9 about why the correction was made in the event of an audit. USCIS immediately repaired and reposted the form on Nov. 17, 2016.

The Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire. Both employees and employers (or authorized representatives of the employer) must complete the Form I-9.  An employee must attest to his or her employment authorization and present acceptable documents evidencing identity and employment authorization.

As reported by ESR News, the USCIS – the government agency that oversees lawful immigration to the United States – published a revised version of the Form I-9 on November 14, 2016. Employers were mandated to use only the new version of the Form I-9 dated 11/14/2016 N by January 22, 2017. Changes in the new Form I-9 were designed to reduce errors and enhance form completion using a computer. To learn more about the Form I-9, visit www.uscis.gov/i-9-central.

ESR Helps Employers with Form I-9 Compliance

Employment Screening Resources® (ESR) is a global background check firm that is  accredited by the National Association of Professional Background Screeners (NAPBS®) and undergoes yearly SOC 2® audits to protect the privacy, security, and confidentiality of consumer information. ESR is also a Designated E-Verify Employer Agent that helps employers with Form I-9 and E-Verify compliance. For more information about ESR, visit www.esrcheck.com.

NOTE: Employment Screening Resources® (ESR) does not provide or offer legal services or legal advice of any kind or nature. Any information on this website is for educational purposes only.

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