Employers Wanting to Retain E-Verify Cases Older than 10 Years Must Download Data Before March 1

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Written By ESR News Blog Editor Thomas Ahearn

On March 1, 2018, the U.S. Citizenship and Immigration Services (USCIS) –  the government agency that oversees lawful immigration to the United States – must dispose of E-Verify electronic employment verification system records dated on or before December 31, 2007. Employers using E-Verify have until February 28, 2018, to download case information from the Historic Records Report if they want to retain information about E-Verify cases more than 10 years old that will be purged.

The USCIS annually disposes of E-Verify records that are 10 years old or older under the National Archives and Records Administration (NARA) records retention and disposal schedule (N 1-566-08-7) to reduce security and privacy risks associated with U.S. government retention of personally identifiable information. In order to retain E-Verify case information, employers and corporate administrators may download and save the Historic Records Report which includes information such as:

  • Company name and location.
  • Initiated date and verification case number.
  • Employee name and date of initial resolution.
  • Date of additional resolution and final status.
  • Case closure information.

E-Verify requires employers to record, or print and file the E-Verify case verification number for each corresponding Form I-9, Employment Eligibility Verification. Employers may also retain the Historic Records Report with the corresponding Forms I-9. For more information on the Historic Records Report, see the “USCIS Fact Sheet: E-Verify Records Retention and Disposal” and the “Instructions to Download Historic Records Reports in E-Verify” prepared for the USCIS Verification Information System (VIS).

Employers need to remain in compliance with their E-Verify and Form I-9 processes. Employment Screening Resources® (ESR) is a leading global background check firm and strategic choice for employers wanting accuracy and compliance in screening programs. ESR is also a Designated E-Verify Employer Agent that helps employers with E-Verify and Form I-9 compliance to ensure they only hire workers who are eligible to work in the United States. For more information about ESR, visit www.esrcheck.com.

NOTE: Employment Screening Resources® (ESR) does not provide or offer legal services or legal advice of any kind or nature. Any information on this website is for educational purposes only.

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