The E-Verify employment eligibility verification system – unavailable since the federal government shutdown began on October 1, 2013 – has resumed operations following the ending of the shutdown and all features and services are now available, according to a bulletin from the U.S. Citizenship and Immigration Services (USCIS) at http://content.govdelivery.com/bulletins/gd/USDHSCIS-900f6d.
E-Verify is a free Internet-based system run by the federal government that allows businesses to determine the eligibility of their newly hired employees to legally work in the United States using information on the ‘Form I-9, Employment Eligibility Verification.’ The USCIS bulletin offers the following information for employers that addresses questions on how the federal government’s shutdown affected E-Verify and Form I-9:
- Form I-9: The Form I-9 requirements were not affected during the federal government shutdown. All employers must complete and retain a Form I-9 for every person hired to work for pay in the United States during the shutdown.
- E-Verify – Employees who received a Tentative Nonconfirmation (TNC): If an employee had a TNC referred between September 17, 2013 and September 30, 2013 and was not able to resolve the TNC due to the federal government shutdown, add 12 federal business days to the date printed on the ‘Referral Letter’ or ‘Referral Date Confirmation.’ Employees have until this new date to contact the Social Security Administration (SSA) or the Department of Homeland Security (DHS) to resolve their cases. Employers who have an employee who decided to contest his or her TNC while E-Verify was unavailable should now initiate the referral process in E-Verify. Employers may not take any adverse action against an employee because of a TNC.
- E-Verify – Employees who received a SSA Final Nonconfirmation (FNC) or DHS No Show result: If an employee received a Final Nonconfirmation (FNC) or No Show because of the federal government shutdown, please close the case and select “The employee continues to work for the employer after receiving a Final Nonconfirmation result,” or “The employee continues to work for the employer after receiving a No Show result.” The employer must then enter a new case in E-Verify for that employee. These steps are necessary to ensure the employee is afforded the opportunity to timely contest and resolve the Tentative Nonconfirmation (TNC) that led to the FNC result.
- E-Verify – Creating Cases/Three-Day Rule: Employers must create an E-Verify case for each employee hired during or otherwise affected by the shutdown by November 5, 2013. Employers who are prompted to provide a reason why the case is late (i.e., does not conform to the three-day rule) should select ‘Other’ from the drop-down list of reasons and enter ‘federal government shutdown’ in the field.
- E-Verify – Federal Contractor Deadlines: During the federal government shutdown, federal contractors could not enroll or use E-Verify as required by the federal contractor rule. If an organization missed a deadline because E-Verify was unavailable or if it has an upcoming deadline for complying with the federal contractor rule, follow the instructions above and notify contracting officer of these instructions.
Since E-Verify Customer Support expects an increase in requests for assistance, customers may experience longer than normal delays and response times. For questions or additional information about how the federal shutdown affects E-Verify, email [email protected]. For questions about Form I-9, visit I-9 Central or email [email protected]. Employers may also contact E-Verify at 888-464-4218 Monday through Friday from 8:00 AM to 5:00 AM local time.
A Designated E-Verify Employer Agent such as Employment Screening Resources® (ESR) can help businesses comply with E-Verify/Form I-9 regulations. To learn more, visit http://www.esrcheck.com/formi9.php. Employment Screening Resources® (ESR) – ‘The Background Check Authority®’ – is a nationwide background screening firm accredited by The National Association of Professional Background Screeners (NAPBS®). For more information, visit http://www.esrcheck.com or call Toll Free 888.999.4474.
About Employment Screening Resources® (ESR):
Founded by safe hiring expert Attorney Lester Rosen in 1997, Employment Screening Resources® (ESR) – ‘The Background Check Authority®’– provides accurate and actionable information that empowers employers to make informed hiring decisions for the benefit of their organizations, employees, and the public. Founder and CEO Rosen literally wrote the book on background checks with ‘The Safe Hiring Manual’ and ESR is accredited by The National Association of Professional Background Screeners (NAPBS®), a distinction held by a small percent of screening firms. Employers choosing ESR know they have selected an agency meeting the highest industry standards. For more information about ESR, visit http://www.ESRcheck.com or call Toll Free 888.999.4474.
About ESR News: The Employment Screening Resources® (ESR) News blog – ESR News – provides employment screening information for employers, recruiters, and jobseekers on a variety of topics including credit reports, criminal records, data privacy, discrimination, E-Verify, jobs reports, legal updates, negligent hiring, workplace violence, and use of search engines and social network sites for background checks. For more information about ESR News or to send comments or questions, please email ESR News Editor Thomas Ahearn at [email protected]. To subscribe to the ESR News Blog Feed, visit http://www.esrcheck.com/wordpress/feed/. To subscribe to the complimentary ESRcheck Report monthly newsletter, please visit http://www.esrcheck.com/Newsletter/.