U.S. Citizenship and Immigration Services (USCIS)

Written By ESR News Blog Editor Thomas Ahearn

The U.S. Citizenship and Immigration Services (USCIS) is reminding users of the E-Verify employment eligibility verification system that they will purge historical E-Verify records on January 2, 2020, to reduce security and privacy risks associated with government retention of personally identifiable information (PII). As a result, E-Verify users will no longer have access to records that are 10 years old or older.

The USCIS – an agency of the Department of Homeland Security (DHS) – annually disposes of E-Verify employer records that are 10 years old or older in accordance with the National Archives and Records Administration (NARA) records retention and disposal schedule (N 1-566-08-7). To retain E-Verify case information, an employer may download and save the Historic Records Report, which includes:

  • Company name and location;
  • Initiated date and verification case number;
  • Employee name and date of initial resolution;
  • Date of additional resolution and final status; and
  • Case closure date and case closure description.

E-Verify requires employers to record, or print and file, the E-Verify case verification number for each corresponding ‘Form I-9, Employment Eligibility Verification.’ Employers may also retain the Historic Records Report with the corresponding Forms I-9. For more information on the Historic Records Report, visit www.e-verify.gov/instructions-to-download-historic-records-reports-in-e-verify/instructions.

Under the Immigration Reform and Control Act of 1986, all U.S. employers are required to verify the employment eligibility of all new hires by completing the ‘Form I-9.’ E-Verify is an Internet-based program that matches the information provided by employees on the Form I-9 to DHS and Social Security Administration (SSA) records which allows employers to verify an employee’s work authorization status.

Form I-9 and E-Verify are post-employment functions that confirm the employment eligibility of new hires. Employment Screening Resources® (ESR) – a leading global background check provider – offers a robust Form I-9 and E-Verify solution that simplifies verifying employment eligibility to help employers maintain legal workforces. To learn more, visit www.esrcheck.com/Background-Checks/Form-I-9-E-Verify/.

NOTE: Employment Screening Resources® (ESR) does not provide or offer legal services or legal advice of any kind or nature. Any information on this website is for educational purposes only.

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