USCIS Reminds E-Verify Users of Annual Historical Records Purge in 2020

U.S. Citizenship and Immigration Services (USCIS)

Written By ESR News Blog Editor Thomas Ahearn

The U.S. Citizenship and Immigration Services (USCIS) is reminding users of the E-Verify employment eligibility verification system that they will purge historical E-Verify records on January 2, 2020, to reduce security and privacy risks associated with government retention of personally identifiable information (PII). As a result, E-Verify users will no longer have access to records that are 10 years old or older.

The USCIS – an agency of the Department of Homeland Security (DHS) – annually disposes of E-Verify employer records that are 10 years old or older in accordance with the National Archives and Records Administration (NARA) records retention and disposal schedule (N 1-566-08-7). To retain E-Verify case information, an employer may download and save the Historic Records Report, which includes:

  • Company name and location;
  • Initiated date and verification case number;
  • Employee name and date of initial resolution;
  • Date of additional resolution and final status; and
  • Case closure date and case closure description.

E-Verify requires employers to record, or print and file, the E-Verify case verification number for each corresponding ‘Form I-9, Employment Eligibility Verification.’ Employers may also retain the Historic Records Report with the corresponding Forms I-9. For more information on the Historic Records Report, visit www.e-verify.gov/instructions-to-download-historic-records-reports-in-e-verify/instructions.

Under the Immigration Reform and Control Act of 1986, all U.S. employers are required to verify the employment eligibility of all new hires by completing the ‘Form I-9.’ E-Verify is an Internet-based program that matches the information provided by employees on the Form I-9 to DHS and Social Security Administration (SSA) records which allows employers to verify an employee’s work authorization status.

Form I-9 and E-Verify are post-employment functions that confirm the employment eligibility of new hires. Employment Screening Resources® (ESR) – a leading global background check provider – offers a robust Form I-9 and E-Verify solution that simplifies verifying employment eligibility to help employers maintain legal workforces. To learn more, visit www.esrcheck.com/Background-Checks/Form-I-9-E-Verify/.

NOTE: Employment Screening Resources® (ESR) does not provide or offer legal services or legal advice of any kind or nature. Any information on this website is for educational purposes only.

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